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Managing Vacancies in a Shift

Vacant posts in configured Shifts appear in the Alerts Report, and are highlighted in the Schedule.

Figure 7-39 Schedule Window

To fill Vacancies in Shifts:

1. Check the Amount of Shifts that each Employee has been assigned to. The Amount of Shifts that each Employee has been assigned to appears next to the Employees names in the Employees List.

   NOTE: This check allows the Organization to compare the number of Shifts that Employees are assigned to, in order for example, to assign vacant Shifts to Employees with fewer Shifts in the Schedule, and so on.

   Figure 7-40 Schedule Window

    

    

2. Check that Employees can be assigned to the vacant Shift:

Select the requested vacant Shift in the Schedule (ensure that the Guidance tab is selected).

Figure 7-41 Schedule Window

 

The Vacant Shift is highlighted. The following details appear next to Employees names in the Employees List, indicating Employee compatibility to the Shift:

1. A Colored Box. Each color signifies a varying degree of Employee compatibility to the Shift according to the configured Rules:

   • A Black box signifies that the Employee cannot be assigned to the Shift.

   • A Red box signifies that the Employee must not be assigned to the Shift.

   • A Yellow box signifies that it is preferable not to assign the Employee to the Shift.

   • A Green box signifies that the Employee can be assigned to the Shift.

2. Colored Lines. Each color signifies a varying degree of Employee compatibility to the Shift according to Employees Requests:

   • A Red line signifies that the Employee cannot be assigned to the Shift, according to the Employee Request.

   • A Yellow line signifies that the Employee has denoted that it is preferable not to be assigned to the Shift.

   • A Green line signifies that the Employee can be assigned to the Shift.

3. If Employees cannot be assigned to the Vacant Shift, modify Rules (see Relaxing Rules).

   See also:
   
   Selecting the Week
   Adding Templates
   Modifying Schedules
   Assigning Employees to Shifts
   Preventing Employees from being Assigned to Schedules
   Creating a Schedule
   Reviewing the Alerts Report
   Relaxing Rules
   Publishing Schedules